240 Interdepartmental Charges (IDC)
|SUBJECT:||INTERDEPARTMENTAL CHARGES FOR CAMPUS EVENT TICKETS, ON-CAMPUS RETAIL PURCHASES AND ON-CAMPUS MEALS|
|AUTHORIZING BODY:||VICE PRESIDENT FOR FINANCE AND ADMINISTRATION|
|RESPONSIBLE OFFICE:||CONTROLLER’S OFFICE|
|DATE ISSUED:||OCTOBER, 1984|
|LAST UPDATE:||JUNE 2009|
RATIONALE: To provide guidelines for Interdepartmental Charges for tickets to University events, on-campus retail purchases and on-campus meals.
POLICY: Departments must obtain appropriate approvals for Interdepartmental Charges for campus events, tickets, fees, retail purchases and on-campus meals.
SCOPE AND APPLICABILITY: This policy is applicable to all University Departments.
In most cases, charges will only be acceptable when University guests are involved and the occasion relates to official University business. The IDC form must state the names of guests and the business purpose.
Interdepartmental Charges for On Campus Meals and Social Events
In order to provide adequate documentation for the expenditures, the information and approvals required in OU AP&P #207 Business Expenditures and OU AP&P #208 Business Meals and Hosting Expense must be provided to the Selling Departments. This documentation must be maintained by the “Selling Department” as backup for processing the charge to the Department “Purchasing Department’s” fund.