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Purchasing Department

Facilities Management Building
411 Pioneer Drive
Rochester , MI 48309-4482
(location map)
(248) 370-3172
Fax: (248) 370-3175

Purchasing Department

Facilities Management Building
411 Pioneer Drive
Rochester , MI 48309-4482
(location map)
(248) 370-3172
Fax: (248) 370-3175

Information for Departments

Departments are responsible for requesting price quotes from at least 2 suppliers when the estimated value of the purchase is between $2500 and $10,000.  Competitive bidding for purchases between $10,000 and $50,000 is required.  Purchasing will request at least three (3) competitive bids or quotes. Procurement transactions in this category must be processed by Purchasing.  For purchases above $50,000 the Purchasing Department shall follow formal sealed bidding procedures.

If an item or items can be obtained under an existing competitively bid cooperative contract, consortium agreement, or OU contract the purchase may be made without obtaining additional competitive bids or quotes.  Purchasing Policy containing bid thresholds can be found at the following link: Procurement Policy #1000

NOTE: Exhibit 1 to Procurement Policy #1000 - Delegation to Contracting Authority Authorization has been updated.

The Purchasing team will post formal solicitations on the OU Bid Opportunities page, and on the Michigan Intergovernmental Trade Network (MITN Purchasing Group).  Once responses are received, it is the responsibility of Purchasing to award the purchase order or contract to the most qualified, responsive, responsible bidder. Purchasing may consider factors other than price. If you have questions about a particular solicitation, please contact the OU Purchasing Dept.

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Department Forms
Software Renewal Process

Any software NOT listed on the PCard Approved Software page requires the following steps in order to purchase:

A requisition sent to Purchasing with:  

Note:  

  • Annual software renewals still require a software form and review.
  • Purchase orders are required for all non-Pcard approved software purchases
  • For multi-year agreements attach the original signed agreement to the requisition when sending to Purchasing