Purchasing Department

Facilities Management Building
411 Pioneer Drive
Rochester, MI 48309-4482
(location map)
(248) 370-3172
Fax: (248) 370-3175

Information for Departments

Department Forms

Forms marked as [PDF] are in Adobe Acrobat PDF format and require Adobe Acrobat Reader unless otherwise specified. If you don't have Acrobat Reader installed on your computer, you can download it for free from Adobe software. Forms marked as [MS Word] can be opened with Microsoft Word.

  • Copier Equipment Requirements Form  [MS Word]
  • FY21 Michigan Sales and Use Tax Certificate of Exemption 
  • Purchase Order Adjustment Form  [Fill-in Form]
  • Batch Closure Form [Excel]
    • Batch closures will be processed before the end of the month received.
  • New Vendor Form [Fill-in Form]
  • To apply for a Purchasing Card, fill out the Purchase Card Application and send to Accounts Payable.
  • UTS Software & Hosted Solution Purchasing Checklist
  • The Reimagine OU Committee designated to review lean processes and efficiencies for the software purchasing process have reviewed and determined that these 9 software packages are available to purchase as Preferred Software approved for pCard Purchases.
    • Camtasia- request quotes from Camtasia. You can call the number on the quote to pay over the phone or pay online. 
    • EndNote - request quotes from Clarivate. No fee, the vendor can provide a link to pay online with a card.
    • EndNote Upgrade -request quotes from Clarivate. No fee, the vendor can provide a link to pay online with a card.
    • Grammarly - request quotes from Grammarly. No sales tax or fees to pay online. 
    • Nvivo (not student version) -request quotes from QSR International. No additional fees for using a P-card.
    • Stata- request quote from Stata. Link to order is in quote, no fee, must submit tax exempt document to account. 
    • Stata  Upgrades  - request quote from Stata. Link to order is in quote, no fee, must submit tax exempt document to account. 
    • All Adobe Renewals ( New requests STILL REQUIRE a UTS review, as we need to add them into the portal to gain access.  This is an Adobe requirement)
    • Scrivener - The price listed on the website is all they charge. No additional fees for credit card transactions.
    • The software listed above does not require a UTS review, a COI, competitive quotes or interaction with a Buyer.
    • Any software not listed requires a UTS review before purchase.
    • Software is not a reimbursable expense per OU Policy 1020.
    • Use of a personal credit card for these purchases, will not qualify for reimbursement.
    • Full document listing the approved software and details on compliance with this new practice can be found here toward the middle of the page: pCard Approved Software

Fiscal Year End Purchasing Important Dates and Training Manual:

FY22 open in BannerApril 7, 2021New Year REQs can be created
FY21 RequisitionsJune 11, 2021The last day to submit FY20 requisitions
PO adjustments for FY21June 18, 2021The last day to submit a PO adjustment form for FY20 POs

For the FY21 Fiscal Year End Training Manual click here (Link will be renewed shortly)

Potential Phone Call Scam Alert:

The new school year brings students filled with wonderment and excitement, increased foot and vehicular traffic, as well as phone call scams.  We have been notified that copier repair and toner calls have been received.  During the call the Repair Company asks for the model number of your device(s) and type of toner and inventory of toner.  If the person calling does not introduce themselves as an Applied Imaging or Konica representative, please politely end the call.  If you have issued a repair request and question whether you should provide information, request a call back number and reach out to your account manager or specialist to determine if the number is from Applied Imaging or Konica.