SEHS ADVISING OFFICE

Pawley Hall, Room 363
456 Pioneer Drive
Rochester, MI 48309-4482
(location map)
(248) 370-4182
fax: (248) 370-4245
edadvise@oakland.edu

Policies

These policies include "no show" for academic advising appointments, faculty/student concern report, felonies/misdemeanors, grades in major/minor courses and the grade grievance policy.

"No Show" Policy for Academic Advising Appointments
As future teaching professionals, our students are expected to model the behavior they will expect from their students. If circumstances prevent a student from attending a future scheduled advising appointment, the student should call, email, or stop by the office to cancel. This way the appointment slot may be offered to another student. Advising appointments that are attended or canceled in advance allow teacher education advisers to serve a large student population in a more timely manner.

Students who “no show” for two appointments during an academic year will be contacted by email to remind them of this policy. Students who then fail to attend or cancel a third scheduled advising appointment during the same academic year will be issued a Concerns Report. 

Faculty/Student Concern Report
Concerns Reports are used to identify potential concerns that might interfere with an education student becoming a successful teacher. Their purpose is to allow intervention in a manner that will help to resolve the concern in such a way that everyone will benefit, before it jeopardizes the student's prospects for success or compromises the education of children.

When a  Concerns Report form is submitted, a copy is placed in the Office of School and Field Services Office. It is expected that it will be resolved between the instructor, cooperating teacher or staff member and the pre-service teacher. If the student believes the concern is unfair she/he can consult the department chairperson. The field placement files are not considered a permanent record and the reports are not available to potential employers; they will be returned to the student upon request within one year of graduation.

If a preservice teacher receives two or more Concerns Reports during professional placement, a committee from the School of Education and Human Services will be appointed to work with that student in an effort to resolve the concern. It is important to note that a Support Committee is not meant as a disciplinary procedure, but rather, one of assistance.

The purpose of this information is to help students understand the importance of keeping track of advising appointments and avoid having a Concerns Report for "no showing" placed in their files.

Felony/Misdemeanor Policy
If you are a student in any of OU's teacher education programs and have been convicted of a misdemeanor or felony, you need to understand the unique steps you must follow to apply for your teaching certificate at the end of the program. In addition to completing a paper application through OU's Office of School and Field Services and an electronic application through the State's Michigan Online Educator Certification System (MOECS), you must also submit a copy of all court documents related to your conviction(s) to Teacher Education Advising Services for the School of Education and Human Services at Oakland University.

Court documents may be:
  • faxed to (248) 370-4245,
  • dropped off at 363 Pawley Hall, or
  • mailed using the following address:
Continuing Certification
363 Pawley Hall
456 Pioneer Drive
Rochester, MI 48309-4401

The Michigan Department of Education (MDE) requires Oakland University to mail the copy of your court documents to MDE's Office of Professional Preparation Services (OPPS). A letter of support written on your behalf will be sent to MDE along with your court documents. A staff member at OPPS will review your court documents and make one of the following decisions with respect to your application for Michigan teacher certification:
  1. Your application is approved,
  2. Your application is denied,
  3. More information is needed in order to render a decision. 
If more information is needed, a staff member at MDE will contact you with follow-up information and next steps. 

Filing a Petition of Exception
The School of Education and Human Services has established policies and procedures to support its instructional programs. There are circumstances, however, that warrant special consideration. The petition of exception process was established to allow students to request such special consideration.

It is essential that students preparing a petition of exception understand that this process requires:
  • A clear identification of the policy or procedure petitioned (Citation of Rule section). Students are expected to know and understand policies related to their programs of study.
  • A specific description of the outcome desired (Variance of Rule Request section), and
  • A compelling rationale for the exception (Rationale for Variance of Rule section). 
When preparing a petition, students are advised to be respectful, take responsibility and demonstrate to the Petitions of Exception Subcommittee how the student will reinvent himself/herself to be successful in the future.

Student must consult with an academic adviser prior to submitting a petition.

Review of petitions will be based on the completeness and clarity of the information provided and the rationale. Failure to provide clear and complete information and a compelling rationale to justify the exception will result in a denial of the petition. The following two documents are guides to submitting petitions of exception:
  • To begin Major Standing Courses in Elementary Education without passing the Michigan Basic Skills Requirement (for the first 2 semesters of major standing courses)
  • To continue Major Standing Courses in Elementary Education without passing the Michigan Basic Skills Requirement (for 2 more semester of major standing courses) 
The Petition of Exception Committee cannot approve petitions for: 
  • Permission to student teach before successfully completing the MTTC Professional Readiness Exam, or SAT (this is state law) 
  • General Education course substitutions (these petitions should be directed to the General Education committee) 
Decisions by the Petitions of Exception Subcommittee are final. Unless a re-submission is requested by the committee, petitions that are denied may not be resubmitted. It is, therefore, important that the initial submission be complete and present a clear and compelling case in support of the request. The only circumstance where a decision may be reconsidered is one in which new information relevant to the decision but not available to the student or the Petitions of Exception Subcommittee at the time of the decision, becomes available. The Chair of the Committee shall have the discretion to rule on the matter of reconsideration individually or choose to call the full subcommittee for a ruling.

Process for Submitting a Petition of Exception
  1. Students consults with their academic adviser
  2. Student completes and submits an online Petition Form.
  3. The completed Petition of Exception is forwarded to the Petitions of Exception committee members. The Chair of the committee shall have the discretion to rule on petitions individually or choose to call the full subcommittee for a ruling.
  4. The final decision is communicated to the student via her/his Oakland University email.

Grade Grievance Policy
Students are empowered to bring grievances regarding course grades under the following procedure. Use of this procedure does not preclude the student from access to the Oakland University General Complaint Procedure by which faculty, staff, students, and non-student users of Oakland University services who believe their legal rights have been violated may seek a review and resolution of the problem through the use of the Oakland University Discrimination Complaint Procedure. Such complaints may be directed to the chair of the department or the Office of Diversity and Compliance, 148 North Foundation Hall.

Procedures for Resolving Grade Grievances for the Department of Teacher Development and Educational Studies in the School of Education and Human Services:

Step 1: Students desiring to grieve regarding a course grade shall present the grievance in writing (include rationale that focuses on the discrepancy between the grading policy/process published in the syllabus as it compares to the actual practice) the instructor who issued the grade no later than thirty (30) calendar days following official posting of grades. For monitoring purposes the student shall also file a copy of the grievance with the department chair of the academic department offering the course. The student shall also file a copy of the grievance with the program director in cases where the course is offered through the professional development office.

Step 2:
If the dispute is not resolved satisfactorily between instructor and student, the student may appeal further, by notifying the appropriate academic department chair in writing within fifteen (15) Oakland University business days of the time of the filing of the grievance at step one that she or he wishes to move the grievance to step two. The chair will review the grievance, and take appropriate steps in an effort to resolve the dispute. Step 3 If the grievance is not resolved at step two, and the student wishes to appeal further, she or he shall submit a written request within thirty (30) Oakland University business days of the initial submission of the grievance to step two to the academic department chair to have the grievance reviewed by an internal departmental faculty committee. The decision of the faculty committee shall be final. The department clearly affirms its exclusive right and responsibility to review grade grievances by students in courses that it offers. The committee, which will be appointed by the department chair to hear a grade grievance, may not include the faculty member who taught the course and/or issued the disputed grade with which the grievance is involved. The committee will gather such evidence from both the instructor and student and hear all such testimony that it considers relevant, and render its decision based on a vote of its members within thirty (30) Oakland University business days of the time the grievance is submitted to the chair or program director for faculty ommittee review. The chair or program director will notify the student of the committee's decision within five (5) business days via OU email account. In the case that the student’s instructor is the chair of the department, the committee will notify the student of the decision via OU email account and copy the chair.

Step 4: The student may appeal the decision of the faculty committee to the dean of the School of Education and Human Services concerning procedural complaints by filing a written request for review to the dean within ten (10) Oakland University business days of the due date of the decision at step three. The subject matter of an appeal to the dean shall be limited to the determination if there exist procedural errors that denied the student appropriate and effective use of this grievance procedure. Time is of the essence regarding the processing of any grievance under this procedure.

Failure of the grieving party to meet the time limits shall end the right of the grievant to further pursue the grade grievance. Under no circumstances will faculty and staff be empowered to hear or offer opinions on complaints regarding other faculty or programs, but instead will refer students to the proper channels concerning such complaints.