610 Driving Practices and Standards
|SUBJECT:||DRIVING PRACTICES AND STANDARDS|
|AUTHORIZING BODY:||VICE PRESIDENT FOR FINANCE AND ADMINISTRATION|
|RESPONSIBLE OFFICE:||RISK MANAGEMENT|
|DATE ISSUED:||DECEMBER 2000|
|LAST UPDATE:||JUNE 2015|
RATIONALE: To provide driving standards and requirements for individuals driving on University business (whether operating University or Personal Vehicles) that will assist the University in:
SCOPE AND APPLICABILITY: University faculty, staff, students, volunteers and others driving on University Business must adhere to this policy.
Personal Vehicle: A vehicle owned, leased, or rented through the use of personal funds.
University Authorized Drivers (UAD): There are two categories of UADs as shown below.
Recurring UAD: An individual who operates a University Vehicle as part of his/her job, or whose job description specifically identifies the need to drive on a recurring basis as a core component of his/her position, such as an athletic coach or admissions recruiter or any individual driving on University Business on average more than once per week. Any employee receiving a University car allowance will be considered a Recurring UAD.
Non Recurring UAD: Any individual not meeting the requirements of a Recurring UAD as defined above is considered a Non Recurring UAD when driving on University Business.
Both Recurring and Non Recurring UADs must:
University Business: Business done on behalf of or arising from an affiliation with the University.
University Funds: Funds available for spending from any of the University's fund groups, or money held by the University in its bank accounts.
University Vehicle: Any vehicle, including utility vehicles and tractors purchased, leased, or rented with University Funds.
University and Academic Human Resources Responsibilities: As a condition of employment or change in position/job responsibilities of a current employee, UHR/AHR will check the driving record of any potential Recurring UAD (see attached Driving Record Affidavit).
University Authorized Driver Responsibilities: All UADs as defined in this policy must inform their supervisors of any changes in their driving record status that would impact their ability to meet the requirements of a UAD. Individuals who do not meet the requirements will not drive on University Business.
To claim mileage reimbursement for driving Personal Vehicles on University Business, UADs must complete a TES, which includes an Authorized Driver statement below the traveler's signature line.
Supervisor Responsibilities: Supervisors must report to Risk Management any accidents or safety issues that they are aware of related to their subordinates driving on University Business, including reporting issues that may affect the subordinate's status as a UAD.
Driving Record Review: Risk Management will periodically check Recurring UADs' motor vehicle records, and may check driving records of Non-Recurring Authorized Drivers.
Determination of UAD status: Risk Management may, at its sole discretion, suspend work related driving privileges for UADs (or individuals seeking to become authorized) if:
Examples include but are not limited to:
General Safety Procedures: It is the UAD's responsibility to familiarize himself/herself with University's policies, rules and regulations and to operate vehicles and equipment safely.
While not all inclusive, listed below are important safety procedures that apply to anyone driving on University Business:
Every driver must:
Every driver should:
Risk Management reserves the right to revoke authorization for an individual to drive on University Business and to assign driving improvement classes to any UAD. This will be determined on a case-by-case basis and arranged by Risk Management.
Maintenance and Vehicle Safety: Departments must maintain University Vehicles in safe operating condition. Suggested manufacturer maintenance schedules should be followed. Any defect in a vehicle's condition that is, or may become, a safety issue must be corrected immediately.
UADs operating a fifteen (15) passenger van must limit the number of passengers to a maximum of nin (9); and the UAD must be at least age twenty-one (21) and complete the National Safety Council approved van driver training course provided by Risk Management.
University Vehicles: The University carries automobile physical damage and liability insurance for all University Vehicles. UADs operating University Vehicles or equipment are covered for damages to property of others and/or bodily injury claims within the Michigan No-fault Act.
Insurance deductibles may be assessed to the UAD's department in the event of an accident.
Individuals not recognized as UADs who are involved in an accident while driving on University Business may incur significant personal liability.
Privately-Owned/Leased/Rented Vehicles: UADs, operating privately owned/leased/rented vehicles on University Business must carry personal automobile liability insurance. The individual's personal automobile liability coverage shall be the primary insurance for claims that occur on University Business
No automobile physical damage coverage for privately owned/leased/rented vehicles shall be provided by the University.
Violations of Policy: Individuals who violate this policy may be subject to disciplinary procedures, up to and including discharge or expulsion, and any discipline imposed will be consistent with the provisions of any collectively bargained agreement or other applicable employee or student discipline policy in effect at the time of the violation.
RELATED POLICIES AND FORMS: