Office of the Dean

O’Dowd Hall, Room 428
586 Pioneer Drive
Rochester, MI 48309-4482
(location map)
(248) 370-3634

Office Hours:
Monday – Friday: 8:00 a.m. – 5:00 p.m.

Contact Information

Center for Medical Student Services
O’Dowd Hall Rm 216
586 Pioneer Drive
Rochester, Michigan 48309

Email: medreg@oakland.edu
Fax: 248-370-3126

Christina Riley, Assistant Director
Phone: 248-370-4073

Janail Silver, Director
Phone: 248-370-2067


Room Reservation Form


Academic Calendar


OUWB Course Description Catalog


Records and Registration

The Office of Records and Registration (ORR) is responsible for the maintenance and management of all academic records for students and alumni of the Oakland University William Beaumont School of Medicine. Student Registrar forms can be found on the OUWB Forms page.

 
The ORR is responsible for:

  • Updating the Academic Calendar
  • Medical Student registration
  • Processing grades and grade changes
  • Verifying student enrollment
  • Data Reporting
  • Graduation audits

The office observes and is guided by the Family Educational Rights and Privacy Act (FERPA) in managing student information.

Personal Information

Students may submit changes to their personal information online through the secure SAIL system. SAIL is a secure, password protected system that allows convenient 24/7 online access from anywhere with an internet connection.


Address Change

  • Log-in to SAIL (Grizzly ID or NetID required)

  • Click on Personal Information from the Main Menu

  • Click on View/Update Address(es) and Phone(s)

  • Read the instructions and at the bottom of the page select the type of address you are going to insert from the drop down menu

  • Click on Submit

  • Enter the new address and phone number(s)

  • Click on Submit


Name Change

In order to process a name change, a driver’s license or social security card AND either a marriage license, divorce decree or a court order that reflects the new name are necessary along with a written request. Submit the information to Records and Registration (216 O’Dowd) for processing.

Letters of Academic Standing/Enrollment Verifications

Academic standing refers to the standard of achievement you obtained based on grades earned. A letter of good academic standing is frequently requested to accompany internship, scholarship, and community service, etc. application documents.

Enrollment Verifications serve as documentation that a student is currently enrolled at the University for a particular semester(s) as a full-time, half-time, or less than half-time student. It is frequently requested to prove enrollment to health insurance and housing agencies, employers, or others.

If a letter of academic standing or an enrollment verification is needed, students may submit the academic standing/verification letter request.  Please allow at least 2 days for processing.

Registration and Refund Policy

Registration 

Registration in courses/clerkships is required each semester a medical student is engaged in educational activities, unless the student is on a Leave of Absence, withdraws from the School of Medicine, or is dismissed. The Director of Records and Registration will register students each semester for the required courses.


Refund Policy

  • 100% refund within the first 2 weeks of the semester

  • 50% refund before the end of the 7th week of the semester

  • 0% refund after the end of the first 7th weeks of the semester

Medical School Transcript

A transcript is a complete account of each student’s academic history at the OUWB School of Medicine. Courses along with grades are listed for all periods of time in which the student has been registered.


Official vs. Unofficial copies

Official transcripts are printed on security paper with the University Registrar’s signature. (Most applications for academic programs, scholarship programs, etc. require an official copy of your transcript). Official transcripts can be requested via SAIL.

Unofficial transcripts may be accessed via SAIL, and are printed by the student.

Transcripts will not be provided for students with outstanding financial obligations to the university.


How to request transcripts

  • Log-in to SAIL with you NetID username and password
  • Click on Student Services and Financial Aid
  • Click on Student Records and Account Summary
  • Click on Academic Transcript
  • Select either Official or Unofficial transcript from the dropdown menu
    • If you select Official Transcript, you will be prompted to enter a destination address for where you would like the transcript to be sent.
    • If you select Unofficial Transcript, your transcript will appear for viewing or printing at your leisure.