Office of the Dean
O’Dowd Hall, Room 428
586 Pioneer Drive
Rochester, MI 48309-4482
(map)
(248) 370-3634

Office Hours:
Monday – Friday: 8:00 a.m. – 5:00 p.m.

Billing and Payment Information

 

Billing and Payment Information

Contact Us:

By email: 
medfinservices@oakland.edu

By phone:
248-370-3611

By mail:
Oakland University William Beaumont School of Medicine
Financial Services
O’Dowd Hall Rm 216
586 Pioneer Drive
Rochester, MI 48309

You may review your account via the Internet by visiting eBill at www.oakland.edu/ebill

If you are looking for payment options, you can find them on the Payment Plan Options Page

Tuition and Housing Assessment

Tuition and housing are assessed at approximately fifty-percent of the annual cost in the first semester and the remainder in the second semester.

Projected increases for tuition and housing are included in the estimated cost of attendance.

Tuition Rates Subject to Revision

The Oakland University Board of Trustees reserves the right to change any and all tuition rates when circumstances make such a change necessary.

Billing Cycle and Due Dates

First semester tuition and university housing charges are due:

  • Third (M3) and Fourth (M4) year students - July 15
  • First (M1) and Second (M2) year students - August 15

Second semester tuition and university housing charges are due:

  • All students - January 15 

Student Business Services will send billing notifications electronically to each student’s official Oakland University e-mail address. Students will receive instructions on how to set up their OU email after May 15. Students can access their account information, including bills and payment information via the eBill system 24/7 using the Grizzly ID and pin number. Questions about your bill may be addressed to OUWB Financial Services.

IMPORTANT!!
 If you have not set up your official Oakland University email address (@oakland.edu) you will not receive your billing notification. FAILURE TO RECEIVE AN ELECTRONIC NOTIFICATION DOES NOT EXCUSE STUDENTS FROM REQUIRED PAYMENT ON THE SPECIFIED DUE DATE.

Late Payment Penalty

Payment in full of the total balance due will avoid assessment of a 1.5% monthly late payment penalty. Student accounts must be paid in full by the established due dates for students to be eligible to register during the next registration period. Online transcripts, diplomas or other statements of record will be withheld and students will be ineligible to enroll and/or continue to be enrolled in future semesters until their obligations have been fulfilled. If an account is not paid in full by the end of the semester, it will be referred to an outside collection agency that will report it to the Credit Bureau.

Non-Payment and De-Registration

Financial Aid Recipients

Grants, scholarships and loans are reflected on your bill and deducted from any university allowable charges provided all financial aid requirements are met. If you receive a bill with an amount due, it is important for you to pay your bill by the due date on your billing notification. If you have any amount due and you are expecting to acquire financial aid to pay your bill and your financial aid is not reflected on your bill, you must pay your bill by the due date. Common reasons why financial aid is not on the billing notification are:

  • did not yet apply for financial aid
  • recently applied for financial aid
  • did not complete financial aid requirements
  • recently submitted requested documentation
  • financial aid did not fully cover the bill

A 1.5% monthly late penalty is assessed on any unpaid balance. ANY LATE PAYMENT PENALTIES ASSESSED ARE THE RESPONSIBILITY OF THE STUDENT AND WILL NOT BE PAID BY FINANCIAL AID.


Collection of Delinquent Accounts 

By registering for courses or contracting for on campus housing at Oakland University, students acknowledge that they have read and accept the Student Business Services Terms and Conditions (at the end of this page).

If an account is not paid in full by the end of the semester the university will refer the unpaid student account balance to an outside collection agency and/or charge the student for the actual costs and attorneys’ fees incurred by the University in collecting the account balance; report the account to a credit bureau; and potentially offset the amount due against any future state tax refunds due the student.

If a student account has been referred to a collection agency, the student will receive notification from one of the collection agencies listed below. All future contact regarding the account should be made directly to the collection agency.

General Revenue Corp

(800) 234-1472

Make payments and check your balance at www.generalrevenue.com

Williams and Fudge 

(800) 849-9791


Make payments and check your balance at www.wfpayaccounts.com

State of Michigan 

(800) 950-6227

What are the consequences for defaulting on a student account?

  • Credit report damage
  • No mortgage loans
  • May be unable to rent an apartment
  • Garnishment of state tax refunds
  • May have difficulty obtaining car loans

All registrations for a given semester are considered to be temporary and tentative, based on satisfactory academic progress as defined in the OUWB student handbook and total satisfaction of all financial obligations to the university. Oakland University will reverse the future semester registration of any student if the student has a delinquent account balance from a prior semester.

Payment Options

All payments must be in U.S. currency.          

Remittance should be made payable to “Oakland University” and identified with the student name and the last four digits of the Grizzly ID number. 


Payments returned by the bank are considered nonpayment and may result in cancellation of registration. A $25.00 charge will be assessed for returned items. 

Online payment methods include:

  • online checking or savings account, or
  • debit/credit card through a third-party processor. The processor accepts VISA, MasterCard, American Express and Discover, and will add a 2.75% (minimum $3) convenience charge to the transaction. This charge is assessed by the processor, not Oakland University, and will not appear on your student account nor be covered by financial aid. Revenue from the charge goes directly to the processor to cover the cost of processing the credit/debit card. The convenience charge is not refundable under any circumstance.


Payment plans are available each semester to spread your costs into smaller payments.

Access the mobile eBill page at oakland.edu/eBillMobile. Students and authorized users can opt-in to receive eBill notifications and scheduled payment reminders via text message. In eBill, select “My Account”, then “My Profiles", then “Communications” to opt-in to text messaging. 

How to add an authorized user to eBill:  

  1. Select eBill from the OU homepage
    2. Login to eBill using your Grizzly ID and six-digit PIN
    3. Select Authorized Users tab from the My Accountmenu
    4. Select Add Authorized Userand enter the email address and select access, click Continue
    5. Agree to the terms and conditions (you may also print them) and click Continue

During non-business hours, a payment drop-box is located outside of the Cashier’s Office for payments by check only. All payments should include the student name and the last 4 digits of the Grizzly ID number to ensure correct and timely processing. Receipts will not be mailed; your cancelled check is proof of payment.  Please allow 5-6 days for mail delivery.  

Cashier’s Office

North Foundation Hall Rm 120
318 Meadow Brook Road
Rochester, MI 48309

A payment drop-box is located outside of the Cashier’s Office for payments during non-business hours. All payments should include the student name and the last 4 digits of the Grizzly ID number to ensure correct and timely processing. Receipts will not be mailed; your cancelled check is proof of payment.

Payments can be made in person at the Cashier’s Office, 120 North Foundation Hall, by cash or check.  Credit/debit cards are not accepted in person at the Cashier’s Office. The student account will be credited immediately when paying in person. Be sure to bring your driver’s license, OU Spirit Card or other government issued picture identification. Receipts will be mailed to the student if the payment is made by a third party who does not know the Grizzly ID at the time of payment. 

International Payments

Oakland University has partnered with Flywire (formerly known as peerTransfer) to make international payments safe and easy.  Flywire allows users (students, parents, etc) to pay from almost any country and any bank. They also offer excellent foreign exchange rates, allowing users to pay in their home currency (in most cases) and save money, compared to traditional banks.  Users will be able to track the progress of their payments throughout the transfer process with a user dashboard and e-mail notifications.

How much will this transfer cost?  When a user accesses the Flywire site, the first question is:  how much does the user want to pay OU?  The user then chooses the currency they want to pay with, generally the user’s home country currency.  Once the user chooses the currency, Flywire displays the amount of funds the user will need to transfer to Flywire in their home country currency.  The amount of the payment and the exchange rate are guaranteed for a number of days.  If the user does not initiate the transaction in the time specified, the amount transferred to OU could change based on the new exchange rates.  Generally the wires are domestic wires for the user since they are wiring to a Flywire financial partner in the users home country.

Students that select to make a payment using US Dollars, even though Flywire supports their home currency, will be charged a $30 service fee for processing the transaction. 

If a user needs to make payment from two different bank accounts, the user should initiate two payments (each for the amounts that each bank account will be covering).  The user will then follow the instructions for each payment.

For instructions on how to make a payment using Flywire, users may view their Tutorial Video.  For more detailed information regarding Flywire, please visit the Flywire Help page.

Click or go to:  Flywire to make a payment.

Financial Aid and Your Student Bill

Disbursable financial aid such as loans and scholarships will appear as a credit on your student bill once it has been approved and applied to your student account. If there is a balance due on your bill, it must be paid by the due date shown to avoid assessment of a 1.5% monthly late payment penalty.

Access eBill at oakland.edu/eBill to determine what aid has been credited to your account. If you think a credit is missing after reviewing your charges by semester, go to the Financial Aid menu in SAIL at sail.oakland.edu to review your financial aid award and requirements.

If you still have questions, contact OUWB Financial Services:

By email: 
medfinservices@oakland.edu

By phone:
248-370-3611

By mail:
Oakland University William Beaumont School of Medicine
Financial Services
O’Dowd Hall Rm 216
586 Pioneer Drive
Rochester, MI 48309

A student's expected enrollment must match actual enrolled credits for financial aid to pay to the eBill.  If financial aid is canceled or reduced after it has been paid to the eBill and results in a balance due, the student will receive a bill for the amount due to Oakland University. The amount due must be paid by the due date shown on the eBill to avoid assessment of a 1.5 percent monthly late payment penalty.

If you are enrolled in a payment plan and you are receiving financial aid, see the Payment Plan Options Page for more information.

Students whose financial aid is not showing as "authorized" on their bill should see OUWB Financial Services for immediate assistance to ensure all paperwork has been completed. A student's financial aid credit is based on the student maintaining the status specified in his/her award documents. If the student does not complete the semester, aid may be canceled or reduced.

It is important that you read the Financial Aid Policies and Conditions and understand how things such as changes to your enrollment, housing plans or withdrawal from classes might affect your award. Important dates related to these issues can be found on the Academic Calendar.

Financial aid policies and conditions can be found on the Financial Services forms webpage.

Student Account Refunds

Refund Processing Schedule

  • Checks: Thursdays, mailed on Fridays
  • Direct Deposit:  Tuesdays and Thursdays

Students who elect to receive their refund by direct deposit will receive their refund 3-5 business days from the date the refund shows as processed on the student account.  Students who elect to receive their refund by check will generally receive their refund 1-3 weeks from the date the refund shows as processed on the student account.  Refund checks are mailed to the current address on file.

Direct Deposit

To elect to have your refund direct deposited, please view the Direct Deposit section below.

Financial Aid Refunds

When the amount of financial aid applied to a student account exceeds tuition and University Housing room and board, a refund will be issued to the student within 14 days of the disbursement of aid. If a student has educationally related expenses assessed to their student account (such as Graham Health Center charges, lost student ID charges, Counseling Center charges, etc.), the student will be responsible for paying these charges out-of-pocket. Financial aid cannot be used to cover these charges.

Overpayments, dropped course, etc., Refunds

Processing of credit balance refunds resulting from overpayments, dropped course, etc. will be processed after the 100% Tuition Refund date. 

  • Credit Card Refunds

If a payment is made on a student account by credit card, the credit will be issued to the original credit card. Students must keep in mind that it can take a credit card company up to 3 weeks to complete their part of the refund process. The 2.75% convenience charge is not refundable under any circumstances.

Escheats/Unclaimed Property (Un-Cashed Checks):

Per State of Michigan regulations, all un-cashed payroll and refund checks (except for Title IV financial aid funds) are to be escheated (sent) to the State of Michigan. Oakland University escheats these checks when they become one year old.

Federal Regulations stipulate that if a refund check that resulted from the application of Title IV financial aid funds is due to escheat to the State of Michigan, the university must instead return the Title IV funds to the appropriate aid program. Oakland University returns un-cashed federal financial aid refunds on a monthly basis.

Please cash your refund check in a timely manner to avoid having to contact the State of Michigan or Oakland University to retrieve funds that were escheated and/or to avoid losing financial aid funds that you were eligible for at the time of disbursement.

Direct Deposit

To elect to have your refund direct deposited:

Students can enroll in direct deposit online through the portal at sail.oakland.edu. After logging into secure area with Grizzly ID and pin number:

Select Student Services tab, then Direct Deposit Non-Payroll:

  • refunds of financial aid
  • payments for dropped classes that were made by cash or check
  • reimbursements for student organization-related expenses

 or 

Select Student Services tab, then Direct Deposit - Payroll: 

  • student employment  paychecks
  • federal work study paychecks

NOTE: Each type of direct deposit enrollment must be completed separately.

Corporate or Agency Sponsored Student Information

Corporate, or Agency (including service obligatory scholarship programs such as NHSC or Military Health Professions Scholars) sponsored students should mail or bring an authorization to the OUWB Financial Services Office authorizing Oakland University to bill the corporation or agency. Authorizations should be submitted by the first bill due date to avoid late payment penalties. OUWB Financial Services is located in 216 O’Dowd Hall.

First semester vouchers

  • Third (M3) and Fourth (M4) students: should be submitted by July15
  • First (M1) and Second (M2) students: should be submitted by August 15

Second semester vouchers

  • All students: should be submitted by January 15

If the credit does not appear on the next bill, the student should contact OUWB Financial Services:

By email: 
medfinservices@oakland.edu

By phone:
248-370-3611

By mail: 
OUWB Financial Services
Financial Services
O’Dowd Hall Rm 216
586 Pioneer Drive
Rochester, MI 48309

The student will be held responsible for any costs that the corporate sponsor fails to pay.

Vouchers MUST be dropped off or mailed to:

OUWB Financial Services
Financial Services
O’Dowd Hall Rm 216
586 Pioneer Drive
Rochester, MI 48309

Michigan Education Trust (MET) Students who are using MET to pay their tuition and charges should inform MET directly that they will be attending Oakland University.

For more information, contact MET at (800) MET-4KID or via the Michigan Education Trust website.

Non-Dischargeable Educational Benefits

Oakland University (“university”) may provide, extend or advance funds, credits and/or other financial accommodations to students, to be applied towards their tuition and/or charges, with the understanding that students will re-pay those amounts. All such amounts, other than scholarships, fellowships, stipends and/or tuition waivers, are loans and/or educational benefits which students must repay to the university together with late payment charges as established by the university. In consideration for allowing students to attend classes, students agree to repay the university for those loans and/or educational benefits and acknowledge that their re-payment obligation is not dischargeable in bankruptcy.

1098-T Tuition Statement

IRS Form 1098-T

To assist you or your parents in taking a tax credit or deduction for qualified tuition and charges paid, the university will issue an IRS Form 1098-T to students each January. The 1098-T reports the amount of qualified tuition and charges billed and grants or scholarships received for the previous tax year. Please visit the Oakland University Student Financial Services Tax Information website for more details regarding 1098-T.

Oakland University Student Business Services Terms and Conditions for the OUWB School of Medicine

Future Semester Registrations De-Registration.  Students who are not in good financial standing as determined by the University will not be registered for future semester classes in accordance with the University policy as it may be amended from time-to-time.

Billing Notifications.  Billing notifications are e-mailed to students using their University e-mail account.  Students are responsible for checking their e-mail account for billing notifications.  Instructions for using University e-mail accounts may be found at E-Mail Services – Webmail.

eBill.  Students must login to eBill to view their billing statements or pay their bills online.  Additional information may be found at Billing Cycle & Due Date Calendar (in the section above).

Financial Aid Adjustments.  Students are responsible for all amounts due to the University as a result of financial aid adjustments

Withdrawing from Classes.  Students who do not withdraw from their courses by the deadlines, as published in the Important Dates Calendar, are responsible for payment of all tuition and other charges, along with any installment plan charges, late payment charges and all costs and attorney’s fees incurred by the University to collect or attempt to collect unpaid tuition and/or other charges. The University will first apply all payments received to the oldest outstanding balances, if applicable, then to the current semester charges.

Non-Attendance.  Non-attendance does not relieve students of financial responsibility for the courses in which they have enrolled or their housing contract.

Third Party Payors.  Students are responsible for charges not paid by their corporate sponsors, employers or other third parties who may have agreed to pay their tuition and/or other charges.

Tuition and Other Charges. Students are responsible for payment of all tuition and other charges billed to their student account, as published in the Billing Cycle & Due Date Calendar (in the section above).  The University will first apply all payments received to the oldest outstanding balances, if applicable, then to the current semester charges.

If a student account balance becomes past due, the University may: 

  • Assess late payment charges as established by the University in its sole and exclusive discretion;
  • Refuse to allow the student to register for any future courses or semesters, receive other University services and/or receive a degree;
  • Refuse to release official transcripts of grades to the student and/or any other person or entity;
  • Exercise any and all legal rights it may have to collect an unpaid student account balance, including without limitation referring the unpaid student account balance to an outside collection agency, reporting the unpaid student account balance to a credit bureau, offsetting the amount due against any future state tax refunds due to the student and/or filing an appropriate legal action against the student.  BY AGREEING TO THESE TERMS AND CONDITIONS, STUDENTS AGREE TO REIMBURSE THE UNIVERSITY FOR ANY AND ALL FEES, COSTS AND EXPENSES THAT THE UNIVERSITY INCURS TO COLLECT AN UNPAID STUDENT ACCOUNT BALANCE, INCLUDING WITHOUT LIMITATION ACTUAL COSTS, REASONABLE ATTORNEYS FEES, COLLECTION AGENCY FEES NOT TO EXCEED THE LESSER OF 33% OF THE UNPAID STUDENT ACCOUNT BALANCE OR THE MAXIMUM PERMITTED BY LAW, AND/OR ANY OTHER EXPENSES OR COSTS OF ANY KIND INCURRED BY THE UNIVERSITY TO COLLECT THE UNPAID STUDENT ACCOUNT BALANCE.

Loans and Educational Benefits.  The University may provide, extend or advance funds, credits and/or other financial accommodations to students, to be applied towards their tuition and/or charges, with the understanding that students will re-pay those amounts. All such amounts, other than scholarships, fellowships, stipends and/or tuition waivers, are loans and/or educational benefits which students must repay to the University together with late payment charges as established by the University. In consideration for allowing students to attend classes, students agree to repay the University for those loans and/or educational benefits.

Automated Dialing and Announcing Devices.  The University, along with its agents, representatives and contractors, may contact me at the current or any future number that I provide for my cellular phone or other wireless device using automated telephone dialing equipment or artificial or pre-recorded voice or text messages.